HOOD & PORTLAND TO COAST

VOLUNTEER INFORMATION

0
AUGUST
1 MI
RUN
1 MI
WALK

THE MOTHER OF ALL RELAYS

The Providence Hood & Portland To Coast Relays is the most popular and largest  running and walking relay race in the world, annually drawing participants from over 40 countries and all 50 states. Known as the Mother of All Relays, the event takes 8 to 12 member relay teams 196 miles or 128 miles (from Portland) from the iconic top of Mount Hood to the beaches of the Pacific Ocean. The event has sold-out for 30 straight years and on lottery opening day for 24 consecutive years!

We look forward to celebrating the 41st Annual Providence Hood To Coast, 32nd Annual Providence Portland To Coast Walk, and 25th Annual Les Schwab Portland To Coast Challenge with you on August 25, 2023!

Tag us on social media with the hashtags:

#HTC23 #PTC23 #PTCC23

TEAM VOLUNTEER REQUIREMENTS

Volunteer Requirements For The Mother of All Relays...

Teams with at least one member residing within a 100 mile radius of Portland are considered local and must provide three (3) race volunteers or one (1) Exchange Leader (while positions last). If interested in providing an Exchange Leader, contact [email protected] 

There is no buy-out option to providing volunteers. Teams are responsible for ensuring their volunteers complete the mandatory online training, show up on time, and fulfill the required tasks.

Please refer to the Zipcode Finder to see if your team is considered local.

VOLUNTEER KEY DATES

Mark Your Calendars...

VOLUNTEERING AT HTC/PTC RELAY

We Appreciate You More Than You Know...

Hood & Portland To Coast participants, volunteers, contractors and employees strive to create equal opportunities and a welcoming, non-discriminatory environment. We are all working together to create an inclusive race community!

  1. A positive attitude and a smile!
  2. Flashlight
  3. Water
  4. Snacks
  5. Gloves, sunglasses
  6. Printed map (cell coverage is gone for most providers, Exchanges 19-31)
  7. Fully charged cell phone/charger 
  8. Long sleeve shirt or jacket
  9. Comfortable shoes (no flip flops)
  1. Children (volunteers must be 18 years or older) 
  2. Pets
  3. Headphones
  4. Alcohol

Race Volunteers: Race volunteers are located at the physical Exchange point. They report to the Exchange Leader, and check in at the Exchange point. Duties include:

    1. Directing van parking
    2. Keeping spectators away from the physical Exchange Zone.
    3. Calling in-coming participant team numbers
    4. Patrol exchange zone/parking
    5. Patrol Sleeping Fields (if applicable)

 

Volunteer Monitor: Volunteer Monitors are positioned along important course turns within half a mile to several miles of an Exchange. A monitor directs participants and vans in a certain direction.  They report to the Exchange Leader, and check in at the Exchange point. 

Equipment Sitter: An ‘Equipment Sitter’ stays with and watches important race equipment at the Exchange. This is done in the time period between the Portland To Coast Walk Relay and Hood To Coast participants, when no one else is at the Exchange. The volunteer can read, talk on phone, etc. as long as they are at the Exchange, watching the equipment.

Exchange Leader: An Exchange Leader is the point person that manages all volunteers at the given exchange point. Exchange Leaders go through the regular volunteer training as well as an extensive virtual training with the HTC Staff. All volunteers check-in with the exchange leader when they arrive for their shift and when they leave.

When you arrive:

Look for the HTC Exchange Leader, wearing a race official HTC polo and baseball cap. You will sign in with the official Exchange Leader who will provide guidance on your specific assignment.  

Exchange Zones:

  1. An ‘Exchange Zone’ is where a participant passes off to the next participant in rotation. The waiting runner/walker will line up single file along the shoulder of the road, behind the Exchange Point.  The Runner/walker finishing their ‘leg’ must then exit the Exchange Zone.  Volunteers keep spectators out of the Exchange Zone.
  2. Only allow the team timer and next participant in the exchange zone. Keep the rest of the team back.
  3. Do NOT allow vans to stop within 500 feet of the exchange zone to drop off participants. Direct them to parking.

 

Parking:

  1. Do not let vans stop as they enter parking area.
    • Drivers should be directed to park safely and quickly.
  2. Fill in parking spots from the back (farthest from entrance), so backups don’t occur on the road.
  3. Work as a team to direct vans in the parking area.
  4. Do not stop or attempt to “flag” vehicles.
  5. Vans are not allowed to drop off participants until they are parked safely within the parking area.

 

Reflective vests, flashlights, or other lighted devices requirement:

  1. During ALL hours, volunteers MUST wear the provided reflective vests. Make sure you bring a flashlight or headlamp.
  2. 6:00PM-7:00AM ALL runners/walkers MUST wear a reflective vest, have a small LED light flasher on the front and back of their body, and carry a flashlight (or wear a headlight). Reflective vests only are required through 9:00AM. Runners/walkers who do not abide by this rule are not allowed to participate.  

 

Headphones worn outside the ear only: 

  1. Headphones/buds or any other music devices IN THE EAR are NOT ALLOWED
  2. Music devices outside the ear ARE ALLOWED.
  3. Participants must still be able to hear instructions and general traffic noises.
  4. Failure to comply results in team disqualification. Please volunteers to enforce!

 

Do not direct traffic on the roads:

  1. Only a certified flagger can direct roadway traffic. Exchanges 2, 5, 14, 17 and 24 have assistance from hired certified flaggers.  Remember -volunteers only direct vans in Exchange and Parking Areas.
  2. Always give ODOT, Police, EMT, official vehicles right-of-way on roads. Please cooperate with their instructions.

Volunteer shifts are approximately 5 hours. If you are an Exchange Leader volunteer, shift lengths are 6-8 hours.

All volunteers must be 18 years of age to volunteer at the Hood & Portland To Coast Relay event.

THANK YOU TO OUR SPONSORS